Scan for Legal Documents

The decisive function of a legal size scanner is the maximum size of the document it can handle. You can reasonably expect any general purpose scanner to approach letter-sized documents, given their common use, but you should find a scanner with a maximum document size of at least 14″ in length to ensure that the same device can also scan legal format documents. You probably don`t just use legal-sized paper in your day-to-day activities, and your scanner shouldn`t have trouble keeping track of the rest of your documents. Look for a scanning device that can easily automatically crop receipts, brochures, and business cards to use your work time for more important tasks. A4 flatbed scanners also feature scanning on the edges of books, allowing you to scan one page at a time and eliminate blurry or dark images in the «gutter area» of a book completely open on the glass top. Record Nations has helped businesses and firms like yours ensure your records are securely scanned and easily accessible to the right people. We offer on-site scanning services to ensure the confidentiality of your documents and files. Large legal digitization projects are tedious and time-consuming, but they are not a problem for our team. We scan and index your files quickly and free up your employees for more important tasks. If you use legal paper for legal purposes, you know how important it is that every letter and image is perfectly reproduced. A blurry or distorted image can have a real impact on business operations, so make sure your scanner can handle scans properly the first time, with an optical resolution of at least 300 dpi and built-in image enhancement features. How to scan paper in legal format with your current scanner Scanning legal documents can significantly reduce the amount of paper you have to handle, transfer, and file on a daily basis. No matter the size of your business, scanning documents to an electronic or cloud storage system ensures that your documents are properly backed up and that your customers` information is protected.

If your scanner uses an automatic document feeder, check its manual to make sure it can process documents up to 14 inches long (if you don`t have the manual, check the model number on a sticker on the back of the device and enter it into the search engine of your choice). If your scanner uses a flat screen, place the document on the tray and make sure it fits the surface of the glass scanner without overlapping the edges. While several Alaris scanners are compatible with a flatbed scanner accessory, some of them actually have an A4 (legal size) flatbed scanner built in. These scanners are capable of handling a variety of content types, such as passports, book pages, file folders, cardboard, and extra-long documents. Some handy features to look for are an automatic document feeder, which eliminates the need to monitor the scanning process, and Intelligent Document Protection (IDP), which listens for issues and alerts you before they become traffic jams or feeding errors. Both features can save you a lot of time. Smooth Solutions has over 25 years of experience in digitizing legal documents and our team is familiar with the needs of the legal industry. We work with law firms and legal departments across a variety of industries, helping them effectively scan, index and manage important documents. Now let`s start scanning your documents in legal size. By digitizing your legal documents, you can create a central repository of emails, text messages, browsing history, and other evidence relevant to your case. For example, almost all Kodak Alaris scanners are compatible with Kodak Capture Pro software, which streamlines your processes and workflows by indexing your critical data and sending smarter information to business applications and content management systems. This feature allows you to extract data from multiple sources and route it to the desired location.

Open your scanning software and make sure it is configured to export scans in an image format such as JPG and not PDF. Load the document into the scanner so that the top is completely scanned. Don`t worry about the bottom part of the document during this passage. Scan the document as usual and save the image. Flip the document and scan it again to capture the bottom half in a second image file. If you scan legal-sized documents on an HP OfficeJet Pro 8600 printer or most other OfficeJet Pro printers with a scanning feature, you can use the included HP scanning software to select the document size. Select the «Legal» or «Entire Scan Area» size from the «Scan Size» menu. Once your files are in digital format, we provide you with an audit-proof repository and workflow system to meet your business needs. From discovery to billing. And if you already have a working system, we can upload digital documents directly into your case management system. We scan legal documents with 200-400 dpi and save them in PDF format.

Whether you need a one-time batch conversion or ongoing legal scanning services, we can help. SecureScan has over 19 years of experience imaging legal documents and works with law firms and legal departments across a variety of industries to facilitate the conversion and management of important legal documents. Talk to one of our specialists who will assess your needs and answer your questions about the scanning process. In this article, you will learn how to scan a legal-sized document, what types of scanners are best suited for the task, and which scanner we recommend for editing documents in legal format. Before we get into the details, let`s briefly define some general terms that we`ll use in the rest of this article. Our scanners can scan documents up to 11 inches wide and 32 inches long and are high quality and high speed scanners. We scan legal records and documents of various types, including but not limited to: Open your favorite image editing software. Something like Photoshop or GIMP would be perfect, but any software that allows you to scale, rotate, and cut and paste parts of an image works well. Create a new blank image file and select the Legal Paper Size option if it appears. If you don`t see it, you can set the size yourself to 8.5 x 14 inches or 2,250 x 3,900 pixels. Although the Kodak i3250 is a departmental scanner, its compact design makes it the same size as the Kodak i2900, the only desktop scanner on the list. The i2900 offers the lowest page scanning capacity per day, but can scan 10 more pages per minute than the i3250, making it slightly faster.

A professional document scanning service eliminates the guesswork and effort involved in converting your files. Plus, it`s cost-effective, much less stressful, and helps you get the most out of your documents. Scan your documents, save money and space, and create a paperless law firm. Conversion to digital files will ultimately make it easier to file with the court, as more and more court systems only accept digital or electronic filing. One of the biggest benefits is being able to access important information and documents anytime, anywhere. If this is not done with the default scanner settings, you can set the correct setting using the scanner software on your computer. The steps to do this vary. On some Canon scanners, you can select the «Long Document Mode» in the advanced settings. On a Brother scanner, look for the «Long Paper» option in the custom settings.

Cloud-based document management eliminates time wasted searching for documents. Share digital files with multiple team members, regardless of geographic location, for efficient collaboration and instant access to data. We are able to convert large volumes of legal documents quickly and efficiently because we have an army of scanners and highly trained conversion staff. Our commitment to customer service and proven workflow process ensure that all documents are prepared, scanned, indexed, processed and delivered on time with 100% accuracy. Law firms and law firms often lag behind many other industries when it comes to technology. With the rise of digital legal service providers and average customer expectations for online accessibility, digitizing your legal processes can be one of the most cost-effective ways to add value to your services. Some examples of basic processes that can benefit from a document scanning pipeline: We understand that certain regulations and/or comfort levels may prevent law firms from sending confidential information to another location for processing. If so, we offer full-service on-site scanning solutions to meet your needs.